Bookkeeper / Office Manager

Position Overview

We are seeking a highly organized and detail-oriented Bookkeeping Office Manager to oversee daily business operations, financial processes, and administrative functions for a growing organization. This role combines hands-on bookkeeping with operational leadership and requires someone who can effectively manage multiple priorities, maintain accurate financial records, and support the overall efficiency of the business.

MUST HAVE: Experience with QuickBooks online and Macbook

Key Responsibilities

Financial Management & Accounting

• Manage full-cycle accounts payable and accounts receivable activities.
• Process electronic payments, bank transfers, and vendor disbursements.
• Prepare and distribute client invoices while monitoring collections and account statuses.
• Perform account reconciliations, research discrepancies, and ensure accurate financial records.
• Track expenses, code transactions, and maintain organized financial documentation.
• Reconcile bank accounts, credit card accounts, and other financial records on a regular basis.
• Assist with month-end close activities, journal entries, and financial reporting.
• Support the preparation and filing of sales tax and other regulatory reporting requirements.
• Maintain accurate records within accounting software and ensure data integrity.
• Coordinate and oversee daily office operations to ensure smooth business functionality.
• Manage shared communication channels, including general inboxes and administrative inquiries.
• Develop, maintain, and improve operational processes and internal controls.
• Maintain office resources, vendor relationships, and service contracts.
• Coordinate company events, meetings, and special projects as needed.
• Track operational budgets and assist with cost management initiatives.
• Maintain business records, licenses, certifications, and compliance documentation.
• Support leadership with reporting, scheduling, and administrative projects.

Facilities & Vendor Coordination

• Serve as the primary point of contact for maintenance vendors and service providers.
• Schedule and oversee preventative maintenance and repair activities.
• Monitor facility needs and coordinate resolutions in a timely manner.
• Manage vendor agreements, renewals, and service schedules.

Qualifications

• MUST have experience with MacBook / Must have experience with QuickBooks Online
• 3+ years of bookkeeping, accounting, or financial operations experience.
• 3+ years of office management, operations, or administrative leadership experience.
• Advanced proficiency with Microsoft Excel and Microsoft Office applications.
• Experience using accounting software such as QuickBooks or similar ERP/accounting systems.
• Ability to manage multiple deadlines in a fast-paced environment.
• Exceptional organizational, analytical, and problem-solving skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and attention to detail.

What We're Looking For

• Self-starter who takes ownership of responsibilities.
• Strong financial acumen with a focus on accuracy and accountability.
• Ability to balance accounting responsibilities with operational oversight.
• Process-oriented professional who continuously seeks efficiencies and improvements.
• Collaborative team player who thrives in a dynamic environment.

Please apply here or send resumes